Job Vacancy for College Administrator (Part time)

Introduction

The Scottish Baptist College is a small private theological college based in the University of the West of Scotland in Paisley. The college was founded in 1894 to train men for Baptist ministry in Scottish churches, but today is an ecumenical college training men and women for a variety of vocations including ministry, chaplaincy, school teaching and third sector employment.

The college is a faith based institution and the role of administrator requires an appreciation of the Christian ethos of the community comprising staff and students, and a willingness to participate in the spiritual life of the college. The college is seeking a person of excellent personal skills to undertake administration which encompasses two major responsibilities, finance and academic administration, details of which are set out below.

The role of administrator is part-time and working arrangements allow for some flexibility in harmony with the academic calendar. Hours are in the region of 16-18 hours per week, and some home working is possible, particularly out of term time. During term-time there is an expectation that some days will be office based in Paisley.

Salary is negotiable between the range of £23487-£26000 (pro rata), depending on experience. Pension contributions will be provided.

Holiday is 25 days per annum, plus statutory days (pro rata).

If you would like to have an informal conversation about the role you can call the principal, Rev Dr Ian Birch on 07943 514701, or email: ian.birch@uws.ac.uk

Closing Date for Applications: Friday 11th February, 12 noon.

Administrator

Job Purpose

To provide a range of administrative and support services to the Scottish Baptist College, individual staff members, or team unit.

Main Duties and Responsibilities

Administrator

Responsible for:

  1. Providing first point of contact for student enquiries
  2. General communication to and from student body
  3. Office management including procurement of general supplies
  4. Administration of preaching requests between churches and students
  5. Administration of materials to Board of Governors/Trustees, liaison between college and churches, Programme Board and Student Staff Liaison Group (SSLG) as required from time to time
  6. General management of and catering for SBC meetings and functions in conjunction with other staff etc.

Academic Administration (shared responsibility with other members of staff)

  1. Initial point of contact for Enquiries and admissions:
  2. Registration of students at University of West of Scotland (UWS)
  3. Liaising with UWS in relation to registration matters including student withdrawals, course amendments, etc.
  4. Booking rooms for teaching
  5. Maintaining student lists and databases of alumni

Finance

The college uses QuickBooks software for financial management. Responsibilities would include:

  1. Day to day financial administration in relation to Scottish Baptist College including –
  2. Collection of fees from students and supporting/financing bodies
  3. Liaising with Students Awards Agency Scotland (SAAS) on behalf of students and SBC
  4. Dealing with all banking and bank related issues, receipts and payment processing
  5. Maintaining of financial records

Administration of salary matters, in conjunction with the Treasurer, including –

  1. Liaising with Scottish Training Foundation or other payroll bureau used by SBC
  2. Liaising with the Baptist Union of Great Britain Pension Scheme, in conjunction with the Treasurer, in relation to all pension related matters on behalf of employees who are members of the scheme

General administration including –

  1. Completion of tax recovery on Gift Aid donations
  2. Correspondence with the Office of the Scottish Charity Regulator (OSCR) as necessary including submission of annual return etc.
  3. Liaising with Independent examiner in connection with annual accounts of SBC
  4. Liaising with Baptist Insurance Company, or other provider
  5. Liaising with other bodies as required e.g. HEI

Qualifications

  1. Excellent personal skills and willingness to work as part of a team
  2. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role

Or

3. Scottish Credit and Qualification Framework level 5 or 6 [National 5 or 6; Scottish Vocational Qualification level 2 or 3] or equivalent in Administration, and experience of personal development in a similar role

Knowledge, Skills and Experience

  1. Ability to undertake assigned tasks in a timely manner and to an acceptable standard
  2. Working knowledge of relevant IT systems, equipment, processes and procedures
    including software packages Office and QuickBooks (if necessary, training can be provided)
  3. Initiative and judgement to plan or schedule work days and weeks ahead, and to
    respond to changing requirements and resolve problems independently
  4. Ability to communicate clearly, cordially, and in a timely manner
  5. Willingness to undertake PDP and/or training as required for the role

Application

Application is by CV and covering letter / email giving details of interest in the post and suitability for the post through qualifications and relevant experience. Please include the name and contact details of at least one reference.

Address to:

Rev Dr Ian Birch
Scottish Baptist College
University of the West of Scotland
Paisley
PA1 2BE

Or

ian.birch@uws.ac.uk

Candidates invited for interview will be notified in due course.

Closing Date for Applications: Friday 11th February, 12 noon.

Starting date is 1st March or as soon after.